So! Food Photography (“we”, “us”, “our”) is committed to protecting your privacy and handling your personal data transparently and lawfully.

This Privacy Policy explains how we collect, use, store, and protect personal data when you interact with our website, enter a competition, sign up for updates, contact us, or use our services, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Business name: So! Food Photography
Location: Bristol, United Kingdom
Email: [email protected]

For the purposes of data protection law, So! Food Photography is the data controller for personal data collected.

2. What Personal Data We Collect

We may collect and process the following personal data:

a) Information you provide directly

Name

Email address

Phone number

Business name

Enquiry details or messages

Booking or competition entry information

b) Images and visual content

Photographs may include identifiable individuals, staff, or premises

Where people are identifiable, the client is responsible for obtaining consent unless otherwise agreed in writing

c) Website and marketing interaction data

IP address

Browser and device information

Pages visited and actions taken on the site

Email engagement data (such as opens or link clicks)

This data helps us understand how our website and communications are used.

3. How We Use Your Personal Data

We use personal data for the following purposes:

To respond to enquiries and provide information

To deliver photography services

To manage bookings, competitions, and client relationships

To deliver images and agreed services

To send occasional updates, news, and marketing communications about So! Food Photography

To improve our website, services, and communications

To comply with legal or regulatory obligations

We do not sell personal data or share it for unrelated third-party marketing.

4. Marketing Communications

Where you have provided your contact details, we may send you occasional marketing emails relating to So! Food Photography, such as:

Updates about services

News, offers, or seasonal availability

Future competitions or opportunities

Lawful basis for marketing:

Consent, where you have explicitly opted in (e.g. via a sign-up form or competition entry), or

Legitimate interests, where you are an existing contact and the communication is relevant to our services

You can unsubscribe at any time by using the link in our emails or by contacting us directly.

We will always respect your preferences.

5. Lawful Basis for Processing

Under UK GDPR, we process personal data under the following lawful bases:

Contract: to provide agreed services

Legitimate interests: to respond to enquiries, manage relationships, and promote our services in a proportionate way

Consent: where you have actively opted in to receive updates or marketing

Legal obligation: where required for accounting or regulatory purposes

6. How We Store and Protect Your Data

We take appropriate technical and organisational measures to protect personal data, including:

Secure systems and password protection

Limited access to personal data

Use of reputable third-party providers for email, website hosting, and file delivery

Personal data is retained only for as long as necessary for the purpose it was collected, or as required by law.

7. Sharing Your Data

We may share personal data with trusted third parties only where necessary to operate our business, such as:

Website hosting providers

Email and marketing platforms

Cloud storage or image delivery services

Accounting or legal advisers

All third parties are required to handle data in accordance with applicable data protection laws.

We do not share personal data for third-party marketing purposes.

8. Cookies

Our website may use cookies and similar technologies to improve functionality and analyse usage.

You can manage cookies through your browser settings.
For more information, please see our Cookie Policy.

9. Your Data Protection Rights

You have the right to:

Access the personal data we hold about you

Request correction of inaccurate data

Request deletion of your data (where applicable)

Object to or restrict processing

Withdraw consent at any time

Request data portability

To exercise your rights, please contact us using the details above.

10. Complaints

If you have concerns about how your data is handled, you have the right to complain to the Information Commissioner’s Office (ICO):

Website: https://www.ico.org.uk
Telephone: 0303 123 1113

11. Changes to This Policy

We may update this Privacy Policy from time to time.
The most current version will always be available on our website.